Google Forms is a free tool that can be used to create surveys, quizzes, web forms, and polls. For the purposes of assessing the use/reuse of digital objects, Google Forms would be most useful to distribute surveys to users to better understand who they are, and how and why they use/reuse digital objects.
Practitioners should follow the practices laid out in the “Ethical considerations and guidelines for the assessment of use and reuse of digital content.” The Guidelines are meant both to inform practitioners in their decision-making, and to model for users what they can expect from those who steward digital collections.
The data collected is only as secure as the Google account credentials of the staff member creating the forms, or any other person with access to the forms. While Google provides two-step verification, the feature may not be turned on. If there is concern about the security of individuals’ private Google accounts being used for work-related surveys, a new Google account with a strong password and two-factor verification can be created for the express purpose of collecting data from Google Forms.